Organization Ad-Free Monthly Plan + Organization 10GB Cloud Storage Monthly Plan

Home > Management Mode > PREMIUM > Organization Ad-Free + 10GB Storage Monthly Plan > Subscribe Now

Administrators can tap "PREMIUM" at the bottom of the "Home" page in "Management Mode" to enter the PREMIUM page. Upgrade the administrator's organization experience, enjoy an ad-free work environment and shared cloud storage space, and improve data management permissions: administrators can export all data and export data for up to one year.

This plan is only available for organizations created by the administrator. If the administrator is only an organization administrator and not the creator, they will not be able to subscribe to this plan for that organization.

Notice! Do not use different phones to log in to the creator account. The creator account must be logged in on the same phone to ensure consistency of the organization subscription information.

Plan Features

  1. Ad-Free Experience

    • Provides a clean, distraction-free usage environment for all organizations created by the administrator for one full month. All members will not be disturbed by any advertisements, improving focus and efficiency.

  2. Cloud Storage Function

    • Allows all organization members to upload files and attachments, comprehensively improving the convenience of digital work.

  3. 10GB Shared Cloud Storage Space

    • Provides 10GB of cloud storage space for all organizations created by the administrator, shared by all members, making centralized file management more efficient.

  4. Advanced Data Export

    • Unlock powerful export permissions. Administrators can export all data and export data for up to one year.

Notes:

  • This plan is only available for subscription by the organization creator and applies to all organizations created by that creator.
  • If the administrator is only an administrator and not the creator, they cannot subscribe to this plan for that organization.

Cloud Storage Usage Scenarios

The following functions will use cloud storage space and are only available to Premium subscribers.

Photo Clock-In

Home > Clock-In Mode > Clock In > Photo (Tap Here to Take a Photo)

Administrators can tap "Clock In" on the "Home" page in "Clock-In Mode" to enter the clock-in page. Users (employees) can take a photo when clocking in, whether mandatory or optional, and the photo will be automatically stored in the cloud for administrator review.

My Uploads

Home > Clock-In Mode > My Uploads > Upload File

Administrators can tap "My Uploads" on the "Home" page in "Clock-In Mode", then select "Upload File" to enter the file upload page. Administrators can upload various files to the cloud, such as work-related photos, documents, or other attachments, for centralized storage and easier future access.

Leave Attachments

Home > Clock-In Mode > My Leave Forms, Leave > Leave Application Page > Attachment

Administrators can tap "My Leave Forms, Leave" on the "Home" page in "Clock-In Mode", then tap "Leave" at the bottom of the screen to submit a leave application. Employees can attach relevant supporting documents when submitting a leave application, such as medical certificates or reimbursement receipts.

Announcement Attachments

Home > Management Mode > Send Notifications > Announcement > Add Announcement > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", then select "Announcement", and then tap "Add Announcement" to enter the add announcement page. Administrators can add attachments to announcements, such as policy documents or event posters, for members to download and view.

Policy Attachments

Home > Management Mode > Send Notifications > Policy > Category > Add Policy > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", select "Policy", then select "Category", and then tap "Add Policy" to enter the add policy page. When adding or updating company policies, administrators can attach related files, such as PDF regulations or operation manuals.

Goal Attachments

Home > Management Mode > Send Notifications > Goal > Add Goal > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", then select "Goal", and then tap "Add Goal" to enter the add goal page. When publishing goals, administrators can attach planning documents or related materials to help employees understand the goal content more deeply.

Downloadable Document Attachments

Home > Management Mode > Personnel > Organization Shared Documents > Add Shared Document > Attachment

Administrators can tap "Personnel" on the "Home" page in "Management Mode", then select "Organization Shared Documents", and then tap "Add Shared Document" to enter the add shared document page. Administrators can upload form templates, operation guides, or other work documents to the cloud for employees to quickly download.

How Large Is 10GB of Space?

10GB of cloud storage space is approximately equal to 10,000 MB; using the common binary conversion in computers, it is approximately 10,240 MB.

Assuming the company only uses photo clock-in on workdays, with 5 workdays per week, 5 people in the company, and each person taking 1 photo when clocking in and 1 photo when clocking out each day, approximately 50 clock-in photos will be generated each week.

If each clock-in photo is calculated at an average of approximately 0.5MB, 10GB of cloud storage space can store more than 19,000 photos. Based on an estimate of approximately 215 photos per month, it can store more than 90 months of clock-in photo records, equivalent to more than 7 years.

The actual number of photos that can be stored will vary depending on photo resolution, compression ratio, and file size.

View Cloud Storage Usage

Home > Management Mode > More > Cloud Storage Usage

Administrators can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Usage" to enter the cloud storage usage page. If the administrator has subscribed to a storage plan, they can view cloud storage usage here.

Cancel Subscription

If the administrator cancels the organization storage capacity plan subscription or switches to only subscribing to the ad-free plan, the following situations will occur:

  • Existing Documents and Photos:

    • All uploaded documents and photos within the organization will be fully retained and will not be deleted or lost.
    • This ensures the administrator's data security and prevents data loss due to subscription changes.

  • File Access Restrictions:

    • Everyone in the organization will be unable to view or access documents and photos, and they will also be unable to upload new files.
    • Normal access and use of all files can only be restored after resubscribing to cloud storage capacity.

Recommendation:

Before canceling or switching plans, carefully evaluate file management needs and notify organization members in advance to ensure important data usage and smooth workflows are not affected.

When Downgrading from the 10GB Plan to the 1GB Plan

When the administrator downgrades from the 10GB plan to the 1GB subscription plan, please note the following rules:

  • If the organization's total usage is less than 1GB:

    • The administrator and organization members can continue normal use, including uploading new files or photos.

  • If the organization's total usage exceeds 1GB:

    • Existing Files and Photos: The administrator and members can still view existing files and photos.
    • Upload Restrictions: All members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced to below 1GB.

Recommendation:

  1. Before downgrading, clean up unnecessary files to reduce storage usage and avoid affecting use.
  2. If more storage space is needed, consider upgrading the plan again to maintain normal organization operations.

This ensures smooth file management and prevents daily operations from being interrupted due to insufficient storage space.

Notes

  1. Cloud Space Management

    • It is recommended to regularly clean up unnecessary files to ensure effective use of cloud space.
    • If 10GB of cloud storage space is insufficient, consider upgrading to a higher-capacity plan, if applicable.

  2. Data Security Protection

    • All uploaded files are encrypted, ensuring data security during transmission and storage.

  3. Storage Space Sharing Mechanism

    • Multiple organizations under the same creator share 10GB of storage space, and space usage is calculated based on the total file volume across all organizations.

Frequently Asked Questions

Q1: How do I subscribe to the "Organization Ad-Free Monthly Plan + Organization 10GB Cloud Storage Monthly Plan"?

A: The organization creator can find the "PREMIUM" entry at the bottom of the "Home" page in "Management Mode". After tapping it, they can enter the PREMIUM page, where they can view and choose to subscribe to the "Organization Ad-Free + 10GB Storage Monthly Plan". Please note that this plan is only available for organizations created by the administrator. Non-creators cannot subscribe.

Q2: What are the main feature highlights of subscribing to this plan?

A: This plan provides three main features: First, it provides one month of ad-free use for all organizations created by the administrator. All members will not be disturbed by advertisements, helping improve focus and efficiency. Second, it provides 10GB of shared cloud storage space for all organization members to upload files and attachments, comprehensively improving the convenience of digital work and allowing more efficient centralized file management. Finally, administrators can choose to export personal or all personnel data, and the export time range can be up to one year.

Q3: Who can subscribe to this plan for an organization?

A: This plan is only available for subscription by the "organization creator" and applies to all organizations owned by that creator. If the administrator is only an organization administrator and not the creator, they will not be able to subscribe to this plan for that organization. In addition, the creator account must be logged in on the same phone to ensure consistency of the organization subscription information.

Q4: Which functions can the 10GB cloud storage space be used for?

A: This 10GB cloud storage space is exclusively available to Premium subscribers and can be used for the following functions: uploading photos during photo clock-in, uploading various files in "My Uploads", attaching supporting documents to leave applications, adding attachments to announcements, attaching files to policies, adding plans or related materials to goals, and uploading documents for members to download in "Organization Shared Documents".

Q5: How large is 10GB of cloud storage space, and how many photos can it store?

A: 10GB of cloud storage space can store more than 19,000 clock-in photos. Based on an estimate of 5 people, 5 workdays per week, and each person taking 1 clock-in photo and 1 clock-out photo per day, approximately 50 photos are generated each week, and approximately 215 photos are generated each month. This can store more than 90 months of records, equivalent to more than 7 years of clock-in photo records. The actual number of photos that can be stored will vary depending on photo size.

Q6: How do I view the organization's cloud storage usage?

A: Administrators can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Usage". If the administrator has subscribed to a storage capacity plan, they can view the current organization's cloud storage usage here.

Q7: What happens to uploaded files if the organization storage capacity plan subscription is canceled?

A: If the administrator cancels the subscription or switches to only subscribing to the ad-free plan, all uploaded documents and photos within the organization will be fully retained and will not be deleted or lost, ensuring data security. However, everyone in the organization will be unable to view or access these documents and photos, and they will also be unable to upload new files. Normal access and use of all files can only be restored after resubscribing to cloud storage capacity. It is recommended to evaluate needs and notify members in advance before canceling or switching plans.

Q8: What storage usage restrictions apply when downgrading from the 10GB plan to the 1GB plan?

A: If the organization's total usage is less than 1GB, the administrator and members can continue normal use and upload files. However, if the organization's total usage exceeds 1GB, existing files and photos can still be viewed, but all members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced to below 1GB. Therefore, it is recommended to clean up unnecessary files before downgrading or consider upgrading again to maintain normal operations.

Subscribers enjoy more immediate support service. If you encounter errors or operation issues while using SwipePoint, you are welcome to contact the SwipePoint team through the LINE Official Account. We will prioritize assisting you in troubleshooting problems, so attendance management will not be interrupted. LINE ID: @nka7729y Contact Now: https://lin.ee/6Pyl0nx

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