Organization Ad-Free Monthly Plan + Organization 20GB Cloud Storage Monthly Plan

Home > Management Mode > PREMIUM > Organization Ad-Free + 20GB Storage Monthly Plan > Subscribe Now

Administrators can tap "PREMIUM" at the bottom of the "Home" page in "Management Mode" to enter the PREMIUM page. Upgrade the administrator's organization experience, enjoy an ad-free work environment and shared cloud storage space, and improve data management permissions: administrators can export all data and export data for up to one year.

This plan is only available for organizations created by the administrator. If the administrator is only an organization administrator and not the creator, they will not be able to subscribe to this plan for that organization.

Important! Do not use different mobile phones to sign in to the creator account. The creator account must sign in using the same mobile phone to ensure consistency of the organization subscription information.

Plan Features

  1. Ad-Free Experience

    • Provides a clean usage environment for a full month for all organizations created by the administrator. All members will not be disturbed by any ads, improving focus and efficiency.

  2. Cloud Storage Function

    • Allows all organization members to upload files and attachments, comprehensively improving the convenience of digital work.

  3. 20GB Shared Cloud Storage Space

    • Provides 20GB of cloud storage space for all organizations created by the administrator, shared by all members, making centralized document management more efficient.

  4. Advanced Data Export

    • Unlocks powerful export permissions. Administrators can export all data and export data for up to one year.

Notes:

  • This plan is only available for subscription by the organization creator and applies to all organizations under that creator.
  • If the administrator is only an administrator and not the creator, they cannot subscribe to this plan for that organization.

Usage Scenarios for Cloud Storage Space

The following functions will use cloud storage space and are only available to Premium subscribers.

Photo Clock-In

Home > Clock-In Mode > Clock In > Photo (Tap Here to Take a Photo)

Administrators can tap "Clock In" on the "Home" page in "Clock-In Mode" to enter the clock-in page. Users (employees) can take a photo during clock-in, whether required or optional, and the photo will be automatically saved to the cloud for administrator review.

My Uploads

Home > Clock-In Mode > My Uploads > Upload File

Administrators can tap "My Uploads" on the "Home" page in "Clock-In Mode", then select "Upload File" to enter the upload file page. Administrators can upload various files to the cloud, such as work-related photos, documents, or other attachments, for centralized storage and convenient later review.

Leave Attachments

Home > Clock-In Mode > My Leave Forms, Leave > Leave Application Page > Attachment

Administrators can tap "My Leave Forms, Leave" on the "Home" page in "Clock-In Mode", then tap "Leave" at the bottom of the screen to apply for leave. Employees can attach relevant supporting documents, such as medical certificates or reimbursement documents, when submitting a leave application.

Announcement Attachments

Home > Management Mode > Send Notification > Announcement > Add Announcement > Attachment

Administrators can tap "Send Notification" on the "Home" page in "Management Mode", then select "Announcement", and tap "Add Announcement" to enter the add announcement page. Administrators can add attachments to announcements, such as policy documents or event posters, for members to download and review.

Policy Attachments

Home > Management Mode > Send Notification > Policy > Category > Add Policy > Attachment

Administrators can tap "Send Notification" on the "Home" page in "Management Mode", select "Policy", then select "Category", and tap "Add Policy" to enter the add policy page. When adding or updating company policies, administrators can attach related documents, such as PDF regulations or operation manuals.

Goal Attachments

Home > Management Mode > Send Notification > Goal > Add Goal > Attachment

Administrators can tap "Send Notification" on the "Home" page in "Management Mode", then select "Goal", and tap "Add Goal" to enter the add goal page. When publishing goals, administrators can attach planning documents or related materials to help employees understand the goal content more deeply.

Download Document Attachments

Home > Management Mode > Personnel > Organization Shared Documents > Add Shared Document > Attachment

Administrators can tap "Personnel" on the "Home" page in "Management Mode", then select "Organization Shared Documents", and tap "Add Shared Document" to enter the add shared document page. Administrators can upload form templates, operation guides, or other work documents to the cloud for employees to quickly download.

How Large Is 20GB of Space?

20GB of cloud storage space is approximately equal to 20,000 MB; using the binary conversion commonly seen on computers, it is approximately 20,480 MB.

Assuming the company only uses photo clock-in on workdays, works 5 days per week, has 5 people, and each person takes 1 photo when clocking in and 1 photo when clocking out every day, approximately 50 clock-in photos will be generated each week.

If each clock-in photo is calculated at an average of approximately 0.5MB, 20GB of cloud storage space can store more than 38,000 photos. Based on an estimate of approximately 215 photos per month, it can preserve more than 180 months of clock-in photo records, equivalent to more than 15 years.

The actual number of photos that can be stored will vary depending on photo resolution, compression ratio, and file size.

View Cloud Storage Space Usage

Home > Management Mode > More > Cloud Storage Space Usage

Administrators can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Space Usage" to enter the cloud storage space usage page. If the administrator has subscribed to a storage capacity plan, they can view cloud storage space usage here.

Cancel Subscription

If the administrator cancels the organization storage capacity plan subscription, or switches to only subscribing to the ad-free plan, the following situations will occur:

  • Existing Documents and Photos:

    • All uploaded documents and photos within the organization will be fully retained and will not be deleted or lost.
    • This ensures the administrator's data security and prevents data loss due to subscription changes.

  • File Access Restrictions:

    • Everyone in the organization will be unable to view or access documents and photos, and will also be unable to upload new files.
    • Normal access to and use of all files can only be restored after resubscribing to cloud storage capacity.

Recommendation:

Before canceling or switching plans, please carefully evaluate file management needs and notify organization members in advance to ensure important data usage and work processes are not affected.

When Downgrading from the 20GB Plan to the 1GB Plan

When the administrator downgrades from the 20GB plan to the 1GB subscription plan, please note the following rules:

  • If the organization's total usage is less than 1GB:

    • The administrator and organization members can continue using it normally, including uploading new files or photos.

  • If the organization's total usage exceeds 1GB:

    • Existing files and photos: The administrator and members can still view existing files and photos.
    • Upload restrictions: All members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced below 1GB.

Recommendation:

  1. Before downgrading, clean up unnecessary files to reduce storage usage and avoid affecting usage.
  2. If more storage space is needed, consider upgrading the plan again to maintain normal organization operations.

This ensures smooth file management and prevents daily operations from being interrupted due to insufficient storage space.

Notes

  1. Cloud Space Management

    • It is recommended to regularly clean up unnecessary files to ensure effective use of cloud space.
    • If 20GB of cloud storage space is insufficient, consider upgrading to a higher capacity plan, if applicable.

  2. Data Security Protection

    • All uploaded files are encrypted to ensure data security during transmission and storage.

  3. Storage Space Sharing Mechanism

    • Multiple organizations under the same creator share 20GB of storage space. Space consumption is calculated based on the total file volume across all organizations.

Frequently Asked Questions

Q1: How do I subscribe to the "Organization Ad-Free Monthly Plan + Organization 20GB Cloud Storage Monthly Plan"?

A: The organization creator can find the "PREMIUM" entry at the bottom of the "Home" page in "Management Mode". After tapping it, they can enter the PREMIUM page, where they can view and select the "Organization Ad-Free + 20GB Storage Monthly Plan" subscription. Please note that this plan is only available for organizations created by the administrator. Non-creators cannot subscribe.

A: This plan provides three main features. First, it provides an ad-free usage environment for one month for all organizations created by the administrator. All members will not be disturbed by ads, which helps improve focus and efficiency. Second, it provides 20GB of shared cloud storage space for all organization members to upload files and attachments, comprehensively improving the convenience of digital work and making centralized document management more efficient. Finally, administrators can choose to export personal or all personnel data, and the export time range can be up to one year.

Q3: Who can subscribe to this plan for an organization?

A: This plan is only available for subscription by the "organization creator" and applies to all organizations owned by that creator. If the administrator is only an administrator of the organization and not the creator, they will not be able to subscribe to this plan for that organization. In addition, the creator account must sign in using the same mobile phone to ensure consistency of organization subscription information.

Q4: Which functions can the 20GB cloud storage space be used for?

A: This 20GB of cloud storage space is exclusive to Premium subscribers and can be used for the following functions: uploading photos during photo clock-in, uploading various files in "My Uploads", attaching supporting documents to leave applications, adding attachments to announcements, attaching documents to policies, attaching plans or related materials to goals, and uploading documents for members to download in "Organization Shared Documents".

Q5: How large is 20GB of cloud storage space, and how many photos can it store?

A: 20GB of cloud storage space can store more than 38,000 clock-in photos. Based on an estimate of 5 people, 5 workdays per week, and 1 photo each for clock-in and clock-out every day, approximately 50 photos are generated each week, or approximately 215 photos each month. It can preserve more than 180 months of clock-in photo records, equivalent to more than 15 years. The actual number of photos that can be stored will vary depending on photo size.

Q6: How do I view the organization's cloud storage space usage?

A: Administrators can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Space Usage". If the administrator has subscribed to a capacity plan, they can view the current organization's cloud storage space usage here.

Q7: What happens to uploaded files if I cancel the organization storage capacity plan subscription?

A: If the administrator cancels the subscription or switches to only subscribing to the ad-free plan, all uploaded documents and photos within the organization will be fully retained and will not be deleted or lost, ensuring data security. However, everyone in the organization will be unable to view or access these documents and photos, and will also be unable to upload new files. Normal access to and use of all files can only be restored after resubscribing to cloud storage capacity. It is recommended to evaluate needs and notify members in advance before canceling or switching plans.

Q8: What restrictions apply to storage space usage when downgrading from the 20GB plan to the 1GB plan?

A: If the organization's total usage is less than 1GB, the administrator and members can continue using and uploading files normally. However, if the organization's total usage exceeds 1GB, existing files and photos can still be viewed, but all members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced below 1GB. Therefore, it is recommended to clean up unnecessary files before downgrading or consider upgrading again to maintain normal operations.

Subscribers enjoy more immediate support services. If you encounter errors or operational issues while using SwipePoint, you are welcome to contact the SwipePoint team through the LINE Official Account. We will prioritize assisting you in troubleshooting, so attendance management remains uninterrupted. LINE ID: @nka7729y Contact Now: https://lin.ee/6Pyl0nx

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